Free tally sheet templates and samples to print
TeamCounter offers 10 free tally sheet templates, each as a filled-in sample and as a blank sheet: open the print view to print it or save it as a PDF, or download the CSV file for Excel or LibreOffice. No sign-up is needed, and if you would rather count together on your phones, every template links to a matching online tool. The templates cover drinks, attendance, game scores, training, volunteer tasks, visitor counts, equipment, inventory, amounts and general counting; the online tools start without the sample data.
- Formats
- Print view (HTML, save as PDF) and CSV for Excel or LibreOffice
- Cost
- Free, no sign-up
- Online tools
- Start without the sample data; you add your own entries
| Category | Tally | Count |
|---|---|---|
| Registration | 7 | 7 |
| Schedule and times | 4 | 4 |
| Lost property | 2 | 2 |
| Other | 3 | 3 |
| Total | 16 |
All 10 tally sheet templates at a glance
Filter by category or search for a keyword. Each card leads to a filled-in sample table, step-by-step instructions and the files to print or download.
10 of 10 templates
General
General tally sheet
A classic tally sheet: your own categories, tally marks in groups of five and a count column for anything you want to count quickly.
Print view and CSV, filled-in and blank
Drinks
Drink tally sheet with prices
Who drank what? Entries per person and drink, a price per row and the overall total, for the office, a shared flat or a club.
Print view and CSV, filled-in and blank
Attendance
Attendance sheet for group sessions
Who was there at which session? A filled-in example with three sessions and a blank sheet for 12 people and 6 sessions.
Print view and CSV, filled-in and blank
Games & sport
Score sheet for a game night
Two teams’ scores step by step, plus a blank score sheet with 12 rounds for up to four teams.
Print view and CSV, filled-in and blank
Games & sport
Training log for reps and sets
Exercises, unit and reps per set with a total. The blank log has space for five sets.
Print view and CSV, filled-in and blank
Clubs & events
Volunteer task tally for events
Count completed tasks against a goal, such as tables set up or crates handed out by volunteers.
Print view and CSV, filled-in and blank
Clubs & events
Visitor tally sheet by time slot
Entries per time slot, split into adults and children, with totals per hour and overall.
Print view and CSV, filled-in and blank
Equipment & stock
Equipment issue and return sheet
Compare items handed out and returned and see what is still out.
Print view and CSV, filled-in and blank
Equipment & stock
Inventory count sheet
Target stock and counted quantity per item and location, with shortfall and surplus.
Print view and CSV, filled-in and blank
General
Tally sheet with values and totals
Count times value per category and an overall total, for example sales at a bake sale.
Print view and CSV, filled-in and blank
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General
General tally sheet
For any count without a fixed topic: questions at an info stand, a daily count at a counter or desk, votes, throws or observations. The example counts which questions came up at an info stand.
| Category | Tally | Count |
|---|---|---|
| Registration | 7 | 7 |
| Schedule and times | 4 | 4 |
| Lost property | 2 | 2 |
| Other | 3 | 3 |
| Total | 16 |
Fictional sample data
How to use it
- Decide on the categories and write them in the first column.
- Make one mark for each event; every fifth mark goes across the previous four.
- At the end, count the marks in groups of five and enter the number: in the example 7 + 4 + 2 + 3 = 16.
- To count online: open an empty online tally list and add one entry per category. Each event counts +1; correct a mis-tap with −1.
Limits and notes
- The online tally list shows numbers, not drawn tally marks.
- The template counts events; it does not record who counted.
Files
Filled-in example
Blank template
Count online
Open an empty online tally list
Opens the online tool without the sample data. Add your own entries there.
Drinks
Drink tally sheet with prices
For drinks in the office, a shared flat or the clubhouse. Each row stands for one person and one drink with its own price.
| Person / item | Tally | Entries | Price (EUR) | Total (EUR) |
|---|---|---|---|---|
| Person A – Water | 2 | 2 | 0.50 | 1.00 |
| Person A – Juice | 1 | 1 | 1.00 | 1.00 |
| Person B – Water | 1 | 1 | 0.50 | 0.50 |
| Person B – Coffee | 2 | 2 | 0.80 | 1.60 |
| Total | 4.10 |
Fictional sample data
How to use it
- Open an empty drink list. Add a separate row for each item a person has, for example “Person A – Water”.
- Enter this label under “Person”, 0 under “Start” and 0.50, 1.00 or 0.80 under “Price per entry”, then choose “Add person”.
- Count +1 once per drink. The four rows come to 1.00 + 1.00 + 0.50 + 1.60 = EUR 4.10; the tool shows amounts in the format 4,10 €.
- In the example, Person A owes EUR 2.00 and Person B EUR 2.10. Create Person A and Person B in the person overview and assign each row to the matching person; the overview then shows the amount for each person. Check it before settling up.
Limits and notes
- The web tool has one price per row and no item catalogue. Rows of the same person are only combined when you assign them to that person explicitly; matching row names are never merged automatically.
- “Default price” is a preset for new rows. Check it before adding rows; a price of 0 is replaced by the default price in the current form.
- Not a till system and not an invoice.
Files
Filled-in example
Blank template
Count online
Opens the online tool without the sample data. Add your own entries there.
Attendance
Attendance sheet for group sessions
For sports training, courses, choir rehearsals or club meetings. The example shows three sessions with three participants each; the blank sheet is a grid to tick off.
| Session | Participant | Status |
|---|---|---|
| 7 Sep 2026 | Participant 1 | present |
| 7 Sep 2026 | Participant 2 | absent |
| 7 Sep 2026 | Participant 3 | present |
| 14 Sep 2026 | Participant 1 | present |
| 14 Sep 2026 | Participant 2 | present |
| 14 Sep 2026 | Participant 3 | absent |
| 21 Sep 2026 | Participant 1 | absent |
| 21 Sep 2026 | Participant 2 | present |
| 21 Sep 2026 | Participant 3 | present |
Fictional sample data
How to use it
- Add three neutral participants with “Add participant”. New participants start as absent.
- Set the date to 7 September 2026 and choose “Save date”. Mark participants 1 and 3 as present; result: 2 present, 1 absent. Choose “Save session”.
- For 14 and 21 September, change the date and statuses according to the example and save each session once.
- Correct mistakes with the status button before saving. Use the example as a printed record or a separate spreadsheet.
Limits and notes
- Only present and absent are supported. “Save date” does not save a session yet.
- Saved sessions are snapshots; later status changes do not correct them.
- The web history shows the latest 6 and stores at most 120 sessions; for the history, the CSV export only contains totals per session.
- The sample file with per-person details for each session is a separate template, not a promised tool export.
Files
Filled-in example
Blank template
Blank template: grid for 12 people and 6 sessions to tick off.
Count online
Opens the online tool without the sample data. Add your own entries there.
Games & sport
Score sheet for a game night
For game nights, quiz nights, card games or tournament rounds. The example shows how three moves lead to a final score of 5–3.
| Step | Team A | Team B | Action |
|---|---|---|---|
| 0 | 0 | 0 | Start |
| 1 | 2 | 0 | A: +2 |
| 2 | 2 | 3 | B: +3 |
| 3 | 5 | 3 | A: +3 |
Fictional sample data
How to use it
- A new score counter already has two teams at 0 points, “Blue team” and “Green team”. Use them as Team A and Team B; add a team with “Add” only if you need a third one, and remove a team you don’t need with “Delete”.
- Set the step sizes to 1, 2 and 3 and choose “Save increments”.
- Count A +2, B +3, A +3: result 5–3.
- Give the view link to anyone following along and open the “Display view” for a shared screen. Only the scorer gets the management link.
- Correct an accidental +1 with −1. Correct larger mistakes step by step and check the score.
Limits and notes
- The table documents an example sequence. The tool’s CSV export contains the current score and the winner, not a complete scoring log.
- The view link and display view of an online score pick up changes without reloading, usually within about a second, or about every 10 seconds when all live connections are in use. This is not tournament management; knockout tournaments have their own tournament mode.
Files
Filled-in example
Blank template
Blank template: 12 rounds for up to 4 teams with a total row.
Count online
Opens the online tool without the sample data. Add your own entries there.
Games & sport
Training log for reps and sets
For noting down reps in training, PE lessons or rehab groups. The example records three sets for four exercises.
| Exercise | Unit | Set 1 | Set 2 | Set 3 | Total |
|---|---|---|---|---|---|
| Squats | Reps | 12 | 12 | 10 | 34 |
| Push-ups | Reps | 10 | 8 | 8 | 26 |
| Jump rope | Jumps | 50 | 50 | 40 | 140 |
| Lunges | Reps per leg | 10 | 10 | 10 | 30 |
Fictional sample data
How to use it
- Enter the exercises and the unit, for example “Squats” in reps.
- After each set, write the number in the next set column.
- At the end, add up the sets: in the example 12 + 12 + 10 = 34 squats.
- To count online: open an empty online tally list and add one entry per exercise. Each rep counts +1; note the counts per set on the sheet.
Limits and notes
- Not a training plan and no training advice; the template only counts.
- The online tally list does not split counts into sets automatically.
Files
Filled-in example
Blank template
Count online
Open an empty online tally list
Opens the online tool without the sample data. Add your own entries there.
Clubs & events
Volunteer task tally for events
For club parties, flea markets, school fairs or set-up days. The example counts completed units for set-up, distribution and clean-up.
| Task | Unit per +1 | Completed | Goal |
|---|---|---|---|
| Set-up | 1 table set up | 4 | 6 |
| Distribution | 1 crate handed out | 3 | 5 |
| Clean-up | 1 table cleared | 0 | 6 |
Fictional sample data
How to use it
- Open an empty online tally list and add Set-up, Distribution and Clean-up as entries. Enter the target under “Goal”, for example 6 tables; a bar then shows the progress.
- Agree on the unit before you start: one +1 means one completed unit, not one assigned person.
- Only the person who signs off a task counts it. In the example, 2 more tables need setting up and 2 more crates need handing out.
- Give the management link to the coordinators and the view link to the helpers.
Limits and notes
- This is a counting plan, not a rota: no automatic assignment, sign-ups, reminders or time tracking.
- The CSV file is a separate planning aid and is not imported into the tool.
Files
Filled-in example
Blank template
Count online
Open an empty tally list for volunteer tasks
Opens the online tool without the sample data. Add your own entries there.
Clubs & events
Visitor tally sheet by time slot
For open days, club parties, exhibitions or community halls. The example counts three hours at the entrance.
| Time slot | Adults | Children | Total |
|---|---|---|---|
| 10:00–11:00 | 18 | 7 | 25 |
| 11:00–12:00 | 26 | 12 | 38 |
| 12:00–13:00 | 14 | 9 | 23 |
| Total | 58 | 28 | 86 |
Fictional sample data
How to use it
- Choose the time slots, for example hourly, and write them in the first column.
- At the entrance, make one tally mark per person in the matching column.
- At the end of each time slot, count the marks and enter the total: in the example 25, 38 and 23, 86 in all.
- To count online: open an empty online tally list and add the entries “Adults” and “Children”. With the management link, two entrances can count at the same time; note the counts per time slot yourself.
Limits and notes
- It counts entries, not people present at the same time; anyone who comes in twice counts twice.
- No ticket checks and no recording of personal details.
- The online tally list does not split counts by time automatically.
Files
Filled-in example
Blank template
Count online
Open an empty online tally list
Opens the online tool without the sample data. Add your own entries there.
Equipment & stock
Equipment issue and return sheet
For training equipment, club loan items or kit on trips. The example reconciles marker cones and training bibs.
| Item | Issued | Returned | Still out |
|---|---|---|---|
| Marker cones | 8 | 6 | 2 |
| Training bibs | 12 | 12 | 0 |
Fictional sample data
How to use it
- Add two entries per item with 0 as the “Starting value”: “Cones issued” and “Cones returned”. Do the same for the bibs.
- Each +1 on the issued entry counts exactly one item handed out. A return only adds 1 to the returned entry.
- At the end, subtract returns from issues: 8 − 6 = 2 cones and 12 − 12 = 0 bibs still out. Check both values before correcting anything.
- Use the view link for an overview and the management link only at the issue desk.
Limits and notes
- Work out the differences yourself; TeamCounter does not link these entries automatically.
- More returns than issues point to an input error or an unclear opening stock.
- No stock control, reservation system, loan agreement or personal issue log.
Files
Filled-in example
Blank template
Count online
Open an empty tally list for equipment
Opens the online tool without the sample data. Add your own entries there.
Equipment & stock
Inventory count sheet
For a club store, an office supplies cupboard, an equipment room or drinks stock. The example counts four items in an office.
| Item | Location | Target | Counted | Shortfall | Surplus |
|---|---|---|---|---|---|
| Copy paper A4 (pack) | Cupboard 1 | 20 | 18 | 2 | 0 |
| Ballpoint pens | Drawer A | 50 | 52 | 0 | 2 |
| Printer cartridges | Cupboard 2 | 6 | 6 | 0 | 0 |
| Adhesive tape (roll) | Shelf | 10 | 7 | 3 | 0 |
Fictional sample data
How to use it
- Enter the item, location and target stock before counting.
- Make one tally mark for every item you find and enter the number under “Counted” at the end.
- Compare target and counted: in the example, 2 packs of paper and 3 rolls of tape are missing and there are 2 extra pens.
- To count online: open an empty online tally list and add one entry per item, with the target stock as the “Goal”. Several people can count at the same time via the management link.
Limits and notes
- No stock management: no bookings, no valuation and no automatic reconciliation across several locations.
- You work out shortfalls and surpluses yourself; the online tally list only shows progress towards the goal.
Files
Filled-in example
Blank template
Count online
Open an empty online tally list
Opens the online tool without the sample data. Add your own entries there.
General
Tally sheet with values and totals
For bazaars, bake sales or collections where each category has a fixed value. The example counts three items with a unit price.
| Category | Count | Value per item (EUR) | Total (EUR) |
|---|---|---|---|
| Slice of cake | 14 | 1.50 | 21.00 |
| Coffee | 22 | 1.20 | 26.40 |
| Waffle | 9 | 2.00 | 18.00 |
| Total | 65.40 |
Fictional sample data
How to use it
- Enter the categories and the value per item.
- Make one tally mark for each sale and enter the count at the end.
- Multiply count by value: in the example 21.00 + 26.40 + 18.00 = EUR 65.40.
- To count online: open an empty value counter and add one entry per category with its “Value per click (€)”. Each sale counts +1; the tool works out the total per category and the overall total itself.
Limits and notes
- No till, no receipt and no accounting.
- The value counter calculates in euros, with at most two decimal places per value.
- Check the totals yourself before settling up.
Files
Filled-in example
Blank template
Count online
Opens the online tool without the sample data. Add your own entries there.
Paper tally sheet, CSV or online counter?
All three count the same thing. They differ in where the list lives and who can count along.
| Printed tally sheet | CSV file | Online counter | |
|---|---|---|---|
| Good for | Notice boards, bars and sports halls without phones | Further calculations in Excel or LibreOffice | Several people counting, even on the go |
| Using it together | One sheet in one place | Pass the file on | View link to follow along, management link to count |
| Corrections | Cross out and recount | Edit the cells | −1 or change the value; other devices show it within about 15 seconds |
| Limits | Work out totals yourself | Cannot be imported into TeamCounter | Starts without the sample data; add your entries yourself |
Printing the tally sheets and opening the CSV in Excel
CSV in Excel or LibreOffice
The CSV files are UTF-8 with a comma as the separator and a decimal point. Excel with English (UK or US) regional settings opens them with a double-click. In LibreOffice Calc, choose “Comma” as the separator when importing. Dates in the CSV are written as YYYY-MM-DD.
Print view as PDF
The print view opens in your browser. Press Ctrl+P (Mac: ⌘+P) to print it; in the print dialog you can choose “Save as PDF”. There is no ready-made PDF file.
View link and management link
When you create an online list, you get two links: the view link only shows the current count, the management link allows changes. Only give the management link to people who are allowed to count. Local lists stay in your browser only.
Questions about the tally sheet templates
Are these tally sheet templates free?
Yes, all 10 templates are free: you can open, print and download every print view and CSV file without signing up. TeamCounter’s online tools also work without an account.
Is there a sample tally sheet I can look at first?
Yes, every template has a filled-in example with fictional sample data that shows what the finished sheet and its totals look like. Next to it is a blank template with empty rows to fill in; for attendance and game scores it is a grid for several sessions or teams.
What does a tally sheet look like?
A tally sheet has one row per category, a column for tally marks and a column for the count. You draw the marks in groups of five, four vertical strokes and the fifth across them, so they are quick to add up. The topic templates add columns such as price, goal, session or time slot.
Can I download a template as a PDF?
There is no ready-made PDF file. Open the print view in your browser, press Ctrl+P (Mac: ⌘+P) and choose “Save as PDF” in the print dialog.
Can I use the templates in Excel or LibreOffice?
Yes, through the CSV files; there is no separate .xlsx file. The files are UTF-8 with a comma as the separator and a decimal point, so Excel with English regional settings opens them with a double-click. If your Excel expects a semicolon, import the file via Data → From Text/CSV; in LibreOffice Calc, choose “Comma” when importing.
Can I import a CSV template into TeamCounter?
No, TeamCounter has no CSV import. Open the matching online tool, which starts without the sample data, and add the entries yourself; the template shows which entries make sense.
How do I use a template together online?
Open the matching tool, choose “Create online list” and add the entries. Everyone who only follows along gets the view link; only people who may count or change values get the management link. The management link reloads about every 15 seconds; the view link and display view of an online score pick up changes without reloading, usually within about a second (about every 10 seconds when all live connections are in use).
Do I need an account or an app?
No, the templates and online tools work in your browser without an account. The TeamCounter app for Android is an extra option and is not needed for the templates.
Are the templates suitable for accounting, stock control or attendance records?
No, the templates are simple counting aids. They do not replace accounting, stock management or legally binding records. Do not enter sensitive data and use neutral names or initials.
Prefer to count online right away?
Open an empty online tally list, add your entries and share the view link with your group. No account and no app needed.